When conducting export trade, inspection and quarantine of goods is a key link to ensure the quality of goods, compliance with the requirements of the destination country and smooth customs clearance. This is not only related to the reputation and economic benefits of the enterprise, but also to whether the national economy of the country can develop smoothly, whether the ecological environment can be balanced, and whether the health of the people and the growth of plants and animals can be guaranteed. Therefore, it has become an indispensable part of the trade contract between buyers and sellers. Many countries and relevant international organizations have also enacted laws to ensure it. Let's talk about the things about export inspection and quarantine in detail below:

1. General Process of Inspection and Quarantine

1. Inspection

The declarant of outbound goods subject to statutory inspection and quarantine should, within the prescribed time limit, submit the application to the inspection and quarantine agency with the necessary certificates such as contract, invoice, packing list, bill of lading and related approval documents, and fill out the "Application Form".

2. Review and acceptance

The inspection and quarantine agency reviews the relevant documents, accepts the inspection application if it meets the requirements and charges fees, and then transfers it to the inspection department for inspection and quarantine.

3. Inspection of vaccines

The inspection department uses sampling inspection, sensory inspection, instrument analysis inspection, microbiological inspection, physical inspection and other methods to inspect and quarantine the quality, specifications, packaging, hygiene, safety and other items of the goods according to the characteristics of different goods and inspection and quarantine requirements.

4. Result evaluation and certification

For goods that have passed inspection and quarantine and whose place of origin is consistent with the place of declaration, the inspection and quarantine agency will issue an "Outbound Goods Clearance Certificate";

For goods whose origin and declaration place are inconsistent, the origin inspection and quarantine agency shall issue a "Certificate Replacement Slip for Outbound Goods" or send the electronic information to the port inspection and quarantine agency and issue a "Certificate Replacement Slip for Outbound Goods". The declarant shall submit the certificate to the port inspection and quarantine agency on the basis of the certificate. After the port inspection and quarantine agency verifies or checks that the goods and certificates are qualified, it shall issue a "Certificate Clearance Slip for Outbound Goods";

For goods that fail inspection and quarantine, the inspection and quarantine agency will issue a "Notice of Non-conformity of Outbound Goods" and prohibit their export.

2. Common reasons for failure of export inspection and quarantine of goods

1. Product quality issues

Ingredient content does not match:The main ingredients or key indicator content of the product are inconsistent with the contract agreement or relevant standards.

Physical properties do not meet the standards:The physical properties of the product such as strength, hardness, toughness, size, etc. do not meet the requirements.

Excessive levels of chemical substances:The products contain excessive amounts of hazardous substances or banned chemicals, which can easily cause harm to human health and the environment.

2. Packaging issues

Damaged packaging:During transportation or storage, the packaging may be damaged by external forces such as squeezing and collision, causing the product to be exposed, damaged or contaminated.

Wrong or incomplete packaging label:The labeling and identification information on the packaging is inaccurate, incomplete or does not meet the requirements of the importing country.

Unqualified packaging materials:The packaging materials themselves do not meet the relevant standards, such as wooden packaging that has not been effectively fumigated and is contaminated with pests and diseases, and the hygiene indicators of food packaging do not meet the standards.

3. Microbiological and hygiene issues

Excessive microbial content:If the number of bacteria, molds, yeasts and other microorganisms in the product exceeds the standard limit, it may cause the product to deteriorate and corrupt, and affect human health.

Poor hygiene:The presence of stains, impurities, foreign matter, etc. on the surface or inside of the product may affect the appearance and quality of the product and may even cause harm to the human body.

4. Counting weight problem

Shortage:The actual quantity of goods exported is less than the quantity agreed in the contract or declared in the customs declaration.

Lack of weight:If the actual weight of the goods does not match the nominal weight and is lower than the prescribed tolerance range, it will affect the fairness and accuracy of trade.

5. Label identification problem

Label content does not match:The information on the label does not match the actual situation of the product, such as incorrect ingredient labeling, false origin labeling, inaccurate instructions for use, etc., which can easily cause misunderstanding and distrust among consumers.

Wrong label format:The format, layout, font size, etc. of the label do not comply with the regulations of the importing country, affecting the readability and standardization of the label.

6. Other issues

Failure to submit inspection in accordance with regulations:It is a violation if the consignor fails to report the goods to the inspection and quarantine agency at the prescribed time and place, or if the information provided when reporting the goods is untrue or inaccurate, resulting in the goods being unable to undergo normal inspection and quarantine.

Does not meet the standards of the importing country:Different countries and regions have different quality standards, technical regulations and certification requirements for imported goods. If exported goods fail to meet these special requirements, they may be judged as unqualified even if they meet domestic standards.

Enterprise response methods

1. Understand the regulations and standards of the destination country

Different countries have different requirements for imported products. Companies must have a thorough understanding of the relevant laws and regulations and standards of the destination country in advance to ensure that their products fully meet its requirements and avoid inspection or even return of goods due to non-compliance with requirements.

2. Accurately report information

When declaring online, enterprises must ensure the accuracy of the relevant information of the goods, including basic information such as the name of the goods, HS code, quantity, weight, packaging method, as well as key information such as the place of departure and the port of arrival. At the same time, during the declaration process, enterprises must carefully check the attached documents and check the documents provided to ensure that the declaration materials are complete and correct. In addition, the validity period of commodity inspection is one month, and enterprises need to update the date in time to ensure the validity of the inspection.

3. Control product quality

Enterprises should strictly control the product quality during the production process to ensure that it meets relevant standards and requirements. On the one hand, they should establish a complete quality management system to strictly monitor all aspects of goods production, processing, warehousing, transportation, etc. On the other hand, they should actively introduce third-party supervision to improve the credibility of product quality.

4. Deal with issues promptly

During the inspection process, if there are any problems, such as incomplete information, wrong information, etc., the enterprise should immediately communicate with the inspection and quarantine agency and handle them in a timely manner. If there are any commercial inspections, the enterprise should actively cooperate.

5. Pay attention to policy changes

The inspection policy for export goods may change at any time, so companies need to pay close attention and adjust their inspection strategies in a timely manner. At the same time, companies should also pay attention to changes in import restrictions and requirements in different countries and regions to avoid goods being returned or detained due to policy changes.

Export goods inspection and quarantine is crucial for the export trade of enterprises. When exporting goods, enterprises should fully understand the laws and regulations of the destination country, accurately declare information, control product quality, handle problems in a timely manner and pay attention to policy changes. Only by doing these things well can enterprises ensure the smooth export of goods and enhance their competitiveness in the international market. I hope this article can provide some help to you in conducting export business. If you need further support, please contact our export service team. We will provide you with professional one-stop solutions. Finally, I wish you all smooth sailing in export trade and prosperous business!